September 12, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Bill Veselik, Susan Williams, and Todd Williams. Paul Grinstead and Wayne Carter were absent due to scheduling conflicts.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, Discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student as authorized by § 2.2-3711(A)(1) of the Code of Virginia, and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Mr. Barry Glenn, President & CEO of Jobs for Virginia Graduates, presented an award to Mrs. Connie Wyatt, JVG Coordinator, and Smyth Career & Technology Center for their outstanding performance and participation in the Jobs for America’s Graduates program.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of August 2016.

Dr. Carter discussed the outcome of the Activity Fund Audit. As a result of the audit, yearly professional development will be provided to bookkeepers throughout the division.

Dr. Carter provided information on the selection of Saltville Elementary School and Sugar Grove Elementary School to participate and receive funding for the USDA Fresh Fruit and Vegetable Program during the 2016-2017 school year.

Dr. Carter provided an update on facilities.

DISCUSSION TOPICS

Dr. Carter shared information on the following meetings/conferences:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan shared his concern over a dangerous bus stop situation in Rich Valley. He stated that the situation should be rectified within a few days.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (first reading revision):

The Board considered approving the following policy additions and/or revisions (second reading):

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, policy GCBD/GDBD was approved.

The Board considered approving a travel abroad opportunity to Ireland, Scotland, England, and France for high school students, led by Mr. Shane Goodpasture, MSHS Spanish teacher, and Mrs. Jennifer Pennington, MSHS English teacher, during the summer of 2018. On motion by Mr. Veselik, seconded by Mrs. Williams, by 4-1 vote, the trip was approved.

The Board considered approving the Bullying Prevention Proclamation for the month of October. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the proclamation was approved.

The Board considered renewing the contract for soccer officials with the Southwest Virginia Soccer Officials Association and all other sports through the Appalachian Officials Association. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the contract renewal was approved.

The Board considered approving two new courses to the Program of Studies. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, it was approved for The Survey of American Literature and Biological Problems in Contemporary Society to be added to the Program of Studies.

The Board considered approving the School Board Schedule for School Visitations for 2016-2017. The visitations will be scheduled monthly on the Wednesday prior to the regularly scheduled School Board meeting, with the understanding that the dates are flexible. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, the schedule was approved.

The Board considered a request to allow a teacher at Chilhowie High School to teach an additional section of AP Calculus during their planning time for additional compensation during both the fall and spring semesters. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the request was approved.

The Board considered approving Smyth County Schools to participate in the U.S. Communities Government Purchasing Alliance. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, this was approved.

The Board considered approving members to serve on the Special Education Advisory Committee (SEAC) for the 2016-2017 school year. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the committee members were approved.

The Board considered approving field updates at Northwood Middle School. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 5-0 vote, the updates were approved.

The Board considered scheduling a Facilities Committee meeting on September 21, 2016 at 4:00 p.m. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 5-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following extracurricular resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following extracurricular hires:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved Vincent Adams, teacher at Chilhowie High School, to teach an additional section of AP Calculus all year.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the release from compulsory school attendance for Case# 2016-03.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the release from compulsory school attendance due to religious exemption for Case# 2016-04.

ADJOURN

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the meeting was adjourned.