Minutes of the September 13, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson recognized students who represented their schools' SCA and newspaper.

PUBLIC COMMENT

Savannah Fender, a senior at Marion Senior High School, expressed her concerns and possible solutions to congestion at the senior parking lot.

Abby Eastridge, a senior at Marion Senior High School, expressed her concerns and possible solutions to congestion at the senior parking lot.

Catherine Morlock, a parent of a Marion Senior High School student, expressed her gratitude and appreciation to Troy Pollard, Assistant Principal of Marion Senior High School, for helping her son in school.

Robert Lincoln, a parent of a Marion Senior High School student, expressed his concerns about students sustaining concussions during athletic events. He also was concerned that the Marion Volunteer Fire Department will not be directing traffic for Marion Senior High School home football games due to a reduction in the number of season tickets provided to them.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of August 2010, fiscal year 2010-2011.

Dr. Cassell reviewed recent audit findings and recommendations from Hicok, Fern, Brown & Garcia, Certified Public Accountants, for the schools' general fund and cafeteria accounts.

Dr. Robinson reported on enrollment totals as of September 8, 2010 (day 15) for each school.

Dr. Robinson provided an update about the Federal Teaching American History Grant. Smyth County will be part of a consortium which will receive money to help improve American History instruction.

Dr. Robinson reported on an additional Jobs for Virginia Graduates (JVG) Grant awarded to Smyth County Schools.

Dr. Robinson provided a PowerPoint presentation reviewing Student Achievement Data.

DISCUSSION TOPICS

Dr. Robinson shared information from the VSBA regarding a resolution in support of reduced mandates for public education in Virginia. This will be discussed again at the next meeting.

Dr. Robinson reminded the Board that the Monday, October 11, 2010 regular monthly school board meeting will be held in the library at Chilhowie High School starting at 5:00 P.M.

The Board discussed the 2010 VSBA Annual Convention to be held November 17-19, 2010 at the Williamsburg Lodge Conference Center.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Choate inquired about season passes being offered to the Marion Volunteer Fire Department from Marion Senior High School. Dr. Robinson shared that up to 15 season passes were offered to the group.

Ms. Sneed inquired about the additional stimulus funds to be received. Dr. Robinson reported that this money would not have to be spent until September 2012 and it would probably be used for next year's budget.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a VPSA Resolution for the school board to be reimbursed for technology capital improvements. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies from the Old Policy Manual:

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were deleted.

The Board considered creating a new supplement for an Auxiliary Athletic Aide at Northwood High School. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered bids for audiometers. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the bid from Batten Independent Audiometric Services in the amount of $12,870.00 was approved.

The Board considered bids for propane gas. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the lowest bid from Ferrellgas was approved.

The Board considered bids for a van. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the Board approved for the superintendent to negotiate the bid received from Marion Automotive Group.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following resignation:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following extracurricular/coaching resignation:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the recommendation of the superintendent for student discipline Case #2010-03.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.