Minutes of the September 14, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: delete item IX. E. 1. Dust collection at Chilhowie High School Agriculture Building; and delete item IX. E. 3. Coal supply.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson presented Mr. Choate, Mr. Coulthard, and Mr. Hambrick with a Certificate of Recognition from the Virginia School Boards Association. He presented an Award of Achievement and a bronze pin to Ms. Sneed and an Award of Excellence and a silver pin to Mr. Catron. Mr. Choate presented Dr. Robinson with an Award of Honor and a gold pin from the Virginia School Boards Association.

PUBLIC COMMENT

Tracey Thompson, a parent, requested that the School Board consider banning tobacco products on all school property.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of August 2009, fiscal year 2009-2010.

Dr. Cassell reviewed the general fund and cafeteria accounts audit findings and recommendations from Hicok, Fern, Brown & Garcia.

Dr. Robinson reported on the Facility Committee meeting held on Thursday, August 27, 2009.

Dr. Robinson reviewed the 2009-2010 school enrollment figures.

Dr. Robinson provided an update on Title I 1003(G) funds (school improvement funds).

DISCUSSION TOPICS

The Board discussed the VSBA 2009 Annual Convention to be held November 18-20, 2009, at Williamsburg, Virginia.

The Board discussed the VSBA 2009 Workshop for School Board Clerks to be held November 18-20, 2009, at Williamsburg, Virginia.

QUESTIONS FROM BOARD MEMBERS

Mr. Hambrick inquired about the tobacco use policy and if a motion was required at this meeting. Dr. Robinson will study this and report back to the Board at the next meeting.

Ms. Sneed asked for an update on PowerSchool. Dr. Robinson pointed out some problems that were being corrected.

Mrs. Williams inquired about "Take Your Legislator to Lunch." Dr. Robinson shared with the Board that he was planning a legislative luncheon for October.

The Board discussed the upcoming budget session and the potential of a support staff cap to the current state funding formula which would potentially negatively impact funding for Smyth County Schools. The Board asked Dr. Robinson to draft a resolution for the Board to send to legislators.

ACTION ITEMS—MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered requesting the use of $1,342,500.00 of the remaining fund balance from the 2008-2009 school year operating budget to be used for architect and engineering services and site acquisition for a new elementary school in the Marion area and renovation of the current Marion Primary School. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered adding two courses to the Program of Studies. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the following advisory committee recommendations:

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the Board approved the advisory committees as amended. Mrs. Williams abstained.

The Board considered a bid for a handicap ramp at Marion Senior High School. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the bid from P.I.W., Inc., in the amount of $11,972.00 was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory attendance for Case #2009-07, Case #2009-08, Case #2009-09, Case #2009-10, and Case #2009-11.

ADJOURN

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the meeting was adjourned.