September 14, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, Paul Grinstead, and Mac Buchanan. Wayne Carter was absent due to prior work obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chairman Choate presented Linda Burchette, reporter for the Smyth County News and Messenger, with a commendation certificate from the Virginia School Boards Association for recognition of being placed on the Media Honor Roll for her responsible and exemplary reporting on Smyth County Public Schools.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of August, fiscal year 2016.

Mrs. Bear reviewed the 2014-2015 Report of Audit Findings and Recommendations prepared by Hicok, Fern & Company, Certified Public Accountants, for each of the Smyth County Schools' activity funds.

Dr. Robinson provided an update on facilities.

Dr. Robinson reported on the Facilities Committee meeting held prior to the regular meeting.

Dr. Robinson shared that enrollment as of Wednesday, September 9, 2015 (day 15) was 4,461.

Dr. Robinson shared information about the USDA Demonstration Grant.

DISCUSSION TOPICS

Dr. Robinson reminded the Board that the Monday, October 12, 2015 school board meeting would be held in the Library at Chilhowie Elementary School beginning at 5:00 P.M.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Marion announced his resignation as the school board representative for the Chilhowie District, effective September 30, 2015.

Chairman Choate thanked Mr. Marion for his service as a board member.

Mr. Grinstead reported on the VSBA Legislative Advocacy Conference he attended in Charlottesville, Virginia.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a three-year School Improvement Plan for Marion Middle School and Marion Senior High School. On motion by Mr. Veselik, seconded by Mr. Marion, by 6-0 vote, these were approved.

The Board considered approving the continuation of the use of onTRAC Longitudinal Data Systems (LDS) software by Interactive Achievement. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving members of the Special Education Advisory Committee for the 2015-2016 school year. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, this committee was approved.

The Board considered approving a travel abroad opportunity to Switzerland, Italy, France, and Spain in the summer of 2017 for high school students as presented by Shane Goodpasture, Spanish Teacher at Marion Senior High School. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 5-1 vote, this was approved.

The Board considered adding a new course to the Program of Studies—Industrial Solid State Devices and Circuits—Electrical Technology. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered approving a bid for a vendor to haul coal. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, Teater’s Trucking, Inc. was approved.

The Board considered approving a bid for a new or used maintenance truck. On motion by Mr. Grinstead, seconded by Mr. Marion, by 6-0 vote, the bid from Hall Automotive, Virginia Beach, Virginia, in the amount of $25,882.00 was approved for a new 2015 Ford F350 truck.

The Board considered approving the School Board Schedule for School Visitations for 2015-2016. On motion by Mr. Grinstead, seconded by Mr. Marion, by 6-0 vote, the schedule was approved as presented.

The Board considered holding a called school board meeting on Monday, September 28, 2015 at 5:00 P.M., contingent upon a couple of issues being ready for discussion and approval. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board accepted the resignation of Stephen Marion as the Chilhowie District representative to the Smyth County School Board, effective September 30, 2015. No vote required.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board hired Brooke Bates as part-time administrative assistant for the 21st Century Grant position at Chilhowie Elementary School.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.