September 28, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Vice-Chairperson Susan Williams called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Bill Veselik, Susan Williams, Paul Grinstead, Wayne Carter, and Mac Buchanan. Jesse Choate was on vacation and Stephen Marion was absent due to prior obligations.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Dr. Robinson reported on the Facilities Committee meeting held prior to the called meeting.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan expressed his concerns about vehicles illegally passing stopped school buses. Dr. Robinson has been working with law enforcement regarding these issues.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a VRS Resolution to not participate in an Employer-Sponsored Hybrid 403(b) Retirement Plan. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the resolution was approved.

The Board considered approving a partnership agreement with the Virginia Department of Health to implement a Child and Adult Care Food Program (CACFP). This program would allow Smyth County Schools to serve after-school supper and/or snacks to students involved in after-school activities. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, this agreement was approved.

The Board considered approving a Memorandum of Understanding with the Virginia Department of Education to implement the 3-6-5 End Childhood Hunger Grant at Atkins Elementary School and Chilhowie Middle School. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved for Dr. Robinson to move forward with the grant once the Memorandum of Understanding is received.

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the Board approved paying a current invoice in the amount of $22,116.00 to Pearson for PowerSchool from the County School Operating Fund, the same to be listed in the September 2015 warrant register.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 5-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board hired the following as recommended by the superintendent:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.