Minutes of the September 30th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its October 11th, 2004 meeting

Marion, Virginia
September 30, 2004

The Smyth County School Board met today in a called meeting at 3:00 P.M., with all members present.

The meeting was called to consider planning, budget, and personnel issues.

On motion by Mr. Doane, seconded by Mrs. Clark, the agenda was approved as presented.

Rick Blevins, Director of Human Resources and Auxiliary Services, reviewed with the board the Employee Health Insurance Program for the 2004-2005 school year which will include a rate stabilization fund. The school board's insurance committee had met prior to this meeting. On motion by Mr. Doane, seconded by Mr. Catron, the board voted unanimously to adopt the program as presented by Mr. Blevins.

The three plans for policy year October 1, 2004, through September 30, 2005, are as follows:

Blue Care 300
Employee Only325.5421.18346.72
Key Care 500
Employee Only288.7521.18309.93
Key Care 20
Employee Only309.5921.18330.77

All three-plan options have the 10/30/50 prescription drug card.

Sam Musick, Maintenance/Transportation Supervisor, presented to the board for consideration bids on repaving and rubberizing the track at Chilhowie High School. The board will revisit the bids for repaving at the November regular meeting.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

Don Hammer, Scott Mullins, and Joe Lamie were present for the part of closed session dealing with a bus driver incident.

On motion by Mr. Doane, seconded by Ms. Sneed, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.


Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to accept the retirement of William Pennington, custodian at Marion Primary School, effective October 1, 2004, and hire Vanessa Evans as a cafeteria custodian at Marion Primary School.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to continue Joe Lamie, a bus driver, on unpaid administrative leave through October 31, 2004, for the recent incident that occurred on September 1, 2004; Mr. Lamie is to participate in a bus driver training session dealing with procedures for cleanup of bodily fluids/blood borne pathogens; Mr. Lamie may return to his bus driver position on November 1, 2004; and his probation will be extended from November 1, 2004, through October 31, 2005, with the understanding that any further violations of safety codes or other errors in judgment involving the safety of children will result in permanent dismissal.

Mr. Sullivan updated the board on the close out of the 2003-2004 school year budget and gave an analysis of the revenue and expenditures aspects of the 2004-2005 budget.

The board received copies of an insurance supplement analysis, state entitlement page, and a chart of the comparison of salaries from surrounding counties. Mr. Sullivan discussed the funding aspects for the second year of the 2004-2005 biennium budget and budget issues beyond this biennium.

Mr. Sullivan reviewed staffing requirements as prescribed by the Standards of Quality.

The board received copies of the updated 2004-2005 Budget Book for Smyth County Schools.

The board discussed plans for scheduling an outside, independent "Resource Management Review" of the school division's financial facilities and operational resources.

On motion by Mr. Catron, seconded by Ms. Sneed, the meeting was then adjourned.