PTP Minutes

Minutes from 9/13/2007 Meeting
Facilitator: Kelley Gray
Attendees: Amy Pappas, Sarah Martin, Susan Williams, Dawn Robinson, Susie Yarber, Kim Huffman, Maria Doyer, Tracy Nelson, Zola Nelson, Rebecca Vargason, Dawn Garrick, Teresa Bystrek, Vicki Oakes, Tracy Thompson, Michael Dwyer, Kim Blevins, Stephanie Warren, Barbara Shaffer, Sadie Burchett, Juli Martin-Wymer, Michelle Anders, Dolly Robinson, Woody Warren, Nick Mathena, Sandra Miller, Grant Harden, Pat Helton, Mary Rogers

Review of 8/9/2007 Meeting Minutes
Old minutes approved

Introduction of the PTP Committee Heads

General Announcements - Mrs. Rhea
School Improvement Plan is under development for 2007-2008

There are 3 primary goals that are carried over from last year

1. Improve student achievement
   
   • Measured by the 3rd graders' SOL test results
2. Effective School-wide Discipline
   
   • Focus on positive behaviors and character building (example: Kid Cash)
3. Improve collaboration among school community
   
   • Improve collaboration between teachers and parents (example: PTP) and also improve collaboration amongst teachers

• One of the reading nooks was approved by the Fire Marshall, but it is very expensive
• Now looking at potentially other materials for construction

• The sign would be mounted below the current MPS sign and would have changeable signage
• Several vendors provided quotes along with different signage materials
• Vendor 1: $900 plus installation ($1,200 plus installation with a vandal guard)
• Vendor 2: Approximately $500, but the sign quality is lower than the one recommended by vendor 1.

• Volunteer Orientation was conducted this evening prior to the PTP meeting. The Homeroom Parent list will be sent home tomorrow to the parents who volunteered.

• A lot of volunteers so far
• One issue: Not all classes received the volunteer form for some reason

• Volunteers needed Tuesday through Friday

• Same week as the Book Fair
• Volunteers are still needed

• Theme is "Don't Get Caught in the Parent Trap"
• Format will be a round table discussion. Need 2 parents from each of the 4 grade levels to lead the round table discussion.

• Ticket sales halfway through are $3,300. The top seller will receive 2 Dollywood tickets (donated).
• There were a total of 4,000 tickets printed
• Local businesses have also donated $531 so far. 1st, 2nd, and 3rd places donations were donated.
• Food so far has also been donated, but we are in need of some more donations for drinks.
• The food permit was approved and the fee was waived.
• Need sponsor signs - possibly from Gatorade?
• FM 103.5 will announce the sponsors during the live broadcast during the event
• Permit to block off East Chilhowie bridge is needed.
• Volunteers are needed to work the various games and assist with setup / cleanup
• Tents, canopies, tables, and chairs are also needed.
• Cost is $2 for an armband to play the games, $1 for face painting, $1 for a souvenir duck.

• The new PTP banner was hung for tonight's meeting. It was a great means of publicity.
• Check out the new PTP website off the MPS website.
• We need to set up the bulletin board across from the office with the teachers' birthdays
• There are PTP mailboxes in the office.
• Volunteers are needed to decorate the former trophy case in the front lobby area.

• The cost to vendors will be $25 per table / $40 for a table with electrical outlet
• Need parent volunteers to facilitate
• Also need to get the word out to local crafters

• " This year, you register your ValuCard instead of sending the receipts to the school. A "how-to" note will be sent home in next Tuesday's folder.
• We need to hang a receipt board that shows the progress toward the overall target.