Overtime and Compensatory Time Notification

The Smyth County School Board discourages overtime work by non-exempt employees. A non-exempt employee will not work overtime without the express approval of his/her supervisor. All overtime work must be expressly approved in writing by the superintendent or his/her designee unless it is provided for in the employees' contract.

In lieu of overtime compensation, non-exempt employees may receive compensatory time off at a rate of not less than one and one-half (1.5) hours for each one hour of overtime worked, if such compensatory time:

  1. is pursuant to an agreement between the employer and employee reached before overtime work is performed, and
  2. is authorized by the immediate supervisor.
  3. Employees will be allowed to use compensatory time within a reasonable period after requesting such use, but in no event no later than the end of the contract term during which the compensatory time is earned, and if the requested use of the compensatory time does not unduly disrupt the operation of the school division. Employees may accrue a maximum of 30 hours of compensatory time before they will be provided overtime pay at the rate earned by the employee at the time the employee receives such payment.

    Non-exempt employees whose workweek is less than 40 hours will be paid at the regular rate of pay for time worked up to 40 hours or receive compensatory time off at a rate of one hour for each hour worked above their contracted time but less than 40 hours per week. All additional overtime worked in a contract year shall result in compensation at one and one-half the employee's regular rate of pay. Any accrued compensatory time not used by the end of the contract term during which such time was earned shall be extinguished by payment at the regular rate earned by the employee at the time the employee receives such payment at the end of the contract term.

    Any employee who is unwilling to receive time off in lieu of overtime pay shall indicate such at the beginning of the employee's contract term in writing and submit to his/her supervisor.

    Employee Signature: ______________________________   Date: ___________

    Supervisor Signature: _____________________________   Date: ___________